Revolutionize Construction with Workflow Management and Automation
The construction industry is very capital-intensive that also requires to be dedicated a lot of time. The efforts to be put in are immense too. The construction project starts way before the foundation of the same is laid in the ground. The process begins right from the point where it has been conceptualized in the minds of the investors and planners and continues to the point of sale or the beginning of the operations of the project. Through this all, the communication and coordination required must be impeccable to finish the project within the predetermined period and the predefined budget, but that is hardly ever the case.
As time passes, the construction industry also becomes more
and more audacious with its projects that are just as ambitious as they are
complex. Such projects require modern and high-tech equipment, but something
else that cannot be done away with is a workflow
management system for construction.
What it is and how it can help revolutionize certain critical
areas of the construction process are explained further in this blog.
Key areas
that can be revolutionized using a workflow management system
A delay in completing a project means tons of money lost in
revenue that is accompanied by the burden of interest. So it is imperative that
a project be completed in time and within the defined budget if a safe profit
margin is to be maintained. And the key to that is effective communication and
complete coordination.
A workflow management system can help a lot in this process
as it makes workflow visible to the stakeholders and helps them know who is
supposed to do what.
Workflow ensures smooth handover from one stage/team member
to another so that no stone remains unturned on each front. Everything from
planning to implementation will be done with the complete involvement of
everyone involved, including workers, engineers, architects etc., thus
streamlining the entire task.
The best part about the workflow management system is that it
takes care of all these things by ensuring perfect integration among software
components required for different stages along the construction lifecycle.
1) Design
Review
Design review is the process wherein the design of the
construction project is reviewed and approved before implementation. It makes
sure that all parties involved in a workflow agree and sign off on the
building's blueprints, ensuring no errors or inconsistencies during
implementation. The workflow management systems can help streamline this
process by storing each document digitally, providing access to every party who
needs it anytime, anywhere, saving time and money spent traveling
back-and-forth between sites for coordination meetings.
Also, since everything will be stored online thanks to the cloud
storage for construction industry offered by Docupile; changes cannot
go unnoticed as updates made to documents would be immediately visible across
everyone working on them, which reduces unnecessary rework, thus preventing
costly delays due to redesigning costs incurred if done after concrete pour has
begun.
2) RFI -
Request for information
This is that part of a construction project where the owner
or the client provides information to all the parties involved.
Using a workflow management system, instead of emailing
back-and-forth documents among each other; everyone working on RFI will be able
to see what has already been answered and can just add his/her comments into
that document which saves time for workers who didn't have anything to do with
particular inquiry in the first place.
Since everything is digital, it also means no more lost
files! If you ever lose your laptop, there's nothing to worry about because
every file related to a specific task from the beginning until completion will
remain stored securely online.
3) Change
order management
Change order management is required when the material needs
to be changed due to design alteration, some mistake, change in preferences,
etc. But to go ahead with the change order, the permission of various
stakeholders is required.
The workflow management system can help achieve that. Since
workflow management software is all about managing tasks and processes within
the workflow, it will ensure that every stakeholder has given their consent
within time to make changes in material/ design before finalizing the change
order.
4) Invoice/
Payments
The project manager has to look over multiple payments to
various parties like suppliers, contractors, and subcontractors. For this, he
has to create different invoices for each payment which is the most
time-consuming process. Usually, one invoice takes at least an hour of work, so
handling all these tasks becomes complicated. And because of this, many
contractors do not see a cheque for months which deteriorates the company's
payment ratio and credibility.
And this is where one can see the true benefits of a workflow
management system. It can completely automate the workflow of invoice creation.
The time required to create an invoice is reduced to just a few seconds which
saves so much headache for the project manager and enables them to do more work
in less time.
And this automation process happens automatically with
workflow management systems, and there are no manual tasks involved! Upon that,
it decreases the time to disburse the payment to the creditors and also
maintains the credibility of the company. And that's why these systems have
become very popular among contractors nowadays.
The wide
expanse and uses of a workflow management system
And workflow management system isn't just for construction
companies - the opportunities extend to different areas as well. For example,
real estate and rental agencies can benefit from utilizing workflow management
apps due to increased productivity and higher quality of work done by every
person involved in a project.
Having workflow management software also means you don't need
any technical skills or training because everything is user-friendly!
In conclusion, workflow management has revolutionized this
industry across the globe, no matter how big or small your business may be
today, it's time to join everyone else who already realized what an impact
workflow technology could bring into their daily operations.
Why
Docupile?
Documentation before Docupile spent thousands of dollars to
get their workflow software up and running because it was still too difficult
even though they had the technical resources. With Docupile, you can create
your own workflow dashboard in less than 30 minutes - no coding or programming
skills required! We've told you that there are plenty of benefits to be gained
from workflow automation but did we mention how much time our customers save?
This is especially important if your company struggles with staff retention
issues due to overworked employees who never seem happy enough to do a good
job.
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